Welcome to the Carolinas
Council of Housing, Redevelopment and Codes Officials Consolidated Purchasing
Consortium Online Catalog
ABOUT THE WEBSITE:
of the website are secure. All member
agencies that have signed the Code of Ethics and Rules documents and are
current dues paid members of Carolinas Council will be provided with a username
and a password. If you have problems
with your username or password contact: firstname.lastname@example.org
you have any questions about utilizing the website please email us via the “contact us” section of the web site: email@example.com
require member agencies to report any usage of the CPC Program. You may fax a copy of the purchase order or
contract to the CPC Committee at 910-276-1711, e-mail the information to firstname.lastname@example.org or use the reporting link on
INFORMATION ABOUT UTILIZING THE CPC
PROGRAM AND DOCUMENTING FILES:
- The Consolidate
Purchasing Consortium Committee serves as a bidding agent. All
qualified bids are provided to the member housing authorities. Each authority must follow their
respective procurement policy in utilizing the bids provided through the
CPC Program. We stress that each
Authority should follow its Board-Adopted Procurement Procedures. We recommend that each Authority amend
its Procurement Policy to include a description of the CPC Program and how
the Program will be used.
All purchase orders or contracts will be
directly between the vendor and the housing authority.
- The CPC Committee
requires that all contractors bidding installed items provide valid
contractor licenses at the time of bid.
Each housing authority should confirm valid contractor license
before a contract for an installed item is signed.
- Housing authorities
should secure insurance and bonding documents as with any other
procurement activity or contract.
Proof of bonding capacity is required at the time of bid but
circumstances can change and each Authority is responsible for securing
bonding and insurance to protect the Authority.
- All HUD and/or state
procurement/contracting requirements such as Davis Bacon compliance should
be followed by the authority when utilizing the CPC Program.
- All appropriate bid
documents may be printed from the website for documentation of files. We
include the executed Form HUD 5369-A in the documents provided on
the website, and require bidders to
submit this form. For installed
items each authority should secure a Form HUD 5369-A with original
signature at the time of contracting.
We also recommend that the Authority print all bid summary price
sheets and specification documents, the Invitation to Bid, CPC Terms and
Conditions, Rules, Bid Proposal form and Non Collusive Affidavit from the
website for file documentation.
Failure to print and file documents can lead to future audit
problems. Most often the IPA audit
process for your Authority will begin after the bids on the website are
updated with successive bids and the documents needed for the audit will
not be available.